Skyline Athletic Booster Club

Procedures for Team Accounts

All team accounts should be held by the Athletic Booster Club.  The advantages of doing so include:

• Use of the 501(c)(3) tax status of the Booster Club
• Use of the Booster Club sales tax exemption
• Team specific monthly financial report showing all funds in and out of the team account, as well as where deposits came from, what expenses were for and who requested them
• Teams choosing to maintain their own accounts may not take advantage of the Booster Club tax status or the Booster Club sales tax exemption status.  In addition, they may also be asked to provide their own periodic reports accounting for all funds received.

Procedure for deposits:

• Deposit forms should be filled out completely for each deposit, and the deposit turned in to the athletic office.  For the benefit of future fundraisers, please indicate the origin of the money (checks only---no cash.  Keep cash and write a check to the Skyline Booster Club).  These forms will be available at the athletic office and online.
• Every check should be made out to the Skyline Athletic Booster Club, and should have the sport written in the memo line on the check.
• If there is more than one check, please attach an itemized list to the deposit form.
• Deposits will be picked up on a weekly basis, and promptly deposited in the banking account.
• A record of the deposit will be recorded on the financial statement following the deposit.  All deposits will be earmarked for the appropriate sport.

Procedure for check requests:

• A Payment Request Form must be completed and properly signed for reimbursement of day to day expenses from earmarked funds.  These forms will be available at the athletic office and online.  Be sure to fill in the team to be charged.
• Receipts must accompany all payment requests.
• Payment requests with receipts stapled to them should be left in the Athletic Booster Club mailbox at the High School.
• Every effort will be made to write checks and distribute them on a weekly basis.  If you have a special situation which requires an immediate check, please contact Beckie Crispino sabctreas@gmail.com. 
• Team representatives and/or coaches should check the monthly financial statements to make sure all expenses are properly recorded.
• Requests for disbursements over $250 from sport specific “earmarked funds”, or any amount from the “general fund”, must be requested in advance by e-mailing the Athletic Booster Club Board of Directors and submitting a payment request form.

Questions regarding these procedures or the financial reports should be directed to Beckie Crispino by e-mailing sabctreas@gmail.com.